Create Objectives Program
The Create Objectives program is designed to notify participants to create objectives that follow specific requirements by a specified date.
Tip: If following the OKRs methodology, it is recommended to create different programs for the creation of organizational objectives, department objectives, and personal objectives, as each level typically cascades downwards. By creating different programs, you can notify the participants of each one, when the level above is expected to have their OKRs set.
Creating a Create Objectives program
From the home page of the Programs feature, select the "Create objectives" option from the "Create new program" list.
The Program name field allows you to specify what the specific program is about. This name will be used to communicate to participants what they are expected to do.
Tip: Make the program name specific to the action required, but don't use dates if you're planning to make the program repeating.
The program details is where the specific requirements of the program are selected. These requirements will determine if objectives created by participants meet the criteria of the program or not.
Choose which type of objective the participants of this program are expected to create. When participants follow the links from the notifications, they will be brought to 7Geese with the objective creation UI open, and the specified objective type pre-selected.
Note: If a participant manually creates an objective that uses a different objective type, it will not satisfy the requirements of this program.
Choose how long the created objective is supposed to be valid for. If different departments or groups in your organization have different objective durations, it's advised to setup different programs for those groups.
Objectives programs can specify objective lengths of:
Objectives must be created by
Specify the date in which participants are expected to have their objectives created by.
Tip: It is advised to have people create their objectives before the timeframe in which their objectives are active. For cascading programs, we recommend organizational objectives are created at least 2-3 weeks before the start of the next cycle. Department objectives are created 1-2 weeks before the start of the cycle. And finally, personal objectives are created by the start of the cycle. This allows everyone has the full cycle time to accomplish their objectives.
This field allows you to select if the program is a one-time program, or a repeating program.
For the create objectives program, the objective length field will determine the time between each repetition. For example, if the the objective length is quarterly, the program will repeat every 3 months. If the objective length is annual, the program will repeat every 12 months.
When setting up a repeating program, you will generally have options for selecting when the due date will occur in each repeating instance of the program. Think about this carefully, as the the day of the week or the date of the month may change from month to month.
Note: It is possible to change the create by date for future instances of programs manually, to make sure that each repetition is set for the proper dates.
The participants of the create objectives program are the people that are expected to create objectives that follow the requirements specified in the program details section.
It is possible to select individuals, departments, locations (if enabled), or a variety of smart group options, such as "Managers", "Admins", or "Department leads" (more on this below).
For cascading objectives, remember to choose only the people that are expected to create the specified objective type. For example, for organizational objectives, the only participant may be the CEO, if that is the only person expected to own the organizational objectives.
For department level objectives, we created a special grouping called "Department leads". This grouping includes all individuals that have been marked as department leaders on the Departments page in 7Geese. To setup department leaders, see the support guide Department Leaders.
For personal objectives, it is likely easiest to select the "Everyone" group, then exclude any people that are not expected to create personal objectives.
Exclude people or departments
To make sure only the necessary people are chosen as participants of a program, it is possible to select individuals or groups of people to exclude from the program.
Notifications and reminders
The notifications section allows you to customize the messaging and the notification schedule for when participants will be sent email notifications. A preview of the notifications is available, however the program must contain all required information for the preview to be activated.
The program description allows you to customize a message that will be included in the notifications to participants. For the create objectives program, you may want to state why objectives are important to your organization and how they benefit the participants.
An optional field called program instructions can be enabled that allows you to specify any special instructions around the process of creating objectives. The program instructions will also be included in the notifications sent to participants.
Tip: It may be helpful to remind participants that are creating department or personal objectives to align their newly created objectives to the level above them. It may also be useful to describe the number of objectives expected, or even link to support resources or examples to help make creating objectives easier.
The notification schedule allows you to specify when and how many notifications will be sent to participants. Notifications will only be sent to participants that have not created any objectives that meet the criteria specified in the program details section.
Notifications can be added using the "Add notification" button, or deleted using the trash can icon. Notifications can be set before, on or after the deadline date for the participant to create their objectives.
When all required fields have been filled in, it is also possible to preview the notifications that will be sent out by clicking the "Preview" button.